Booking Fee Schedule, effective May 2024 – June 2025

Commercial & Private Events
Venue
Booking times
Hire fee
Education building

Includes use of full facility.

A/V use incurs additional bond.

 4 hours (9am to 5pm) $500 + GST
4 hours (5pm to 11pm) $700 + GST
8 hours (9am to 5pm) $700 + GST
Subsequent hours (9am to 5pm) $100 ph + GST
Subsequent hours (5pm to 11pm) $150 ph + GST
Dedicated outdoor garden venue
 Per hour fee from initial entry to final exit $250 ph + GST
Example: booking 4 hours 11am to 3pm. Event runs to 5pm. Fee calculation: $500 + $200 + GST.

Weddings
Venue
Booking times
Hire fee
Education building

wedding receptions

 Wedding receptions held in Education building. Booking time for whole day of event, ie 9am to 11pm, including set up & clean up. $4,000 + GST
Dedicated outdoor garden venue
 Wedding ceremonies held at outdoor venues – per hour fee from initial entry to final exit. $400 ph + GST

Not-for-profit or Community events
Venue
Booking times
Hire fee
Education building

available Monday to Thursday only, unless otherwise agreed by SHBG

 4 hours (9am to 5pm) $200 + GST
4 hours (5pm to 11pm) $350 + GST
8 hours (9am to 5pm) $350 + GST
Subsequent hours 9am to 5pm $60ph + GST
Subsequent hours 5pm to 11pm $80ph + GST
Dedicated outdoor garden venue

available any time

 Per hour fee from initial entry to final exit $100 ph + GST

Additional charges – as applicable
Charge
Details
Charge amount
Public liability insurance

compulsory for all events

 Insurance costs for one-off events vary depending on cover chosen by hirer. This is an indicative charge that should be confirmed by the hirer when taking out the appropriate insurance, estimated $350 – $450 + GST
Security guards

compulsory for events after 5pm or with alcohol

 Charges vary on day of week. Minimum 5-hour charge for one guard. Additional guards or event time will incur additional charge. SHBG will arrange for each event. $300 – $500+ GST
Light tower

compulsory for events after dark

 For events being held after dark, the hire of a light tower is required for safe use of carpark $150 + GST
Bond

– payment refundable if venue left as found
– for NFPs, in lieu of a bond payment, credit card details will be taken to cover any charges that may be incurred.

Payable on booking:

·        Events with alcohol

·        Events without alcohol

·        Events requiring A/V use

 

·        $2,000

·        $1,000

·        $1,000
Payment & Deposit
 A deposit of 50% is required on issue of invoice for event hire 50% full hire fee + bond
Full payment is required at least 2 months prior to event. 100% full hire fee + bond
Admin fee

Change of time or date:

·        more than 2 weeks but within 3 months before event date

·        less than 2 weeks before event date

 

·       $100 + GST

·        30% of hire fee
Damage
 Any damage cost will be deducted from bond. Cost + 10%
Cleaning
 If venue not left as found, cleaning cost will be charged to bond. Cost + 10%
Cancellation charge

·        More than 3 months prior to event

·        Between 2-3 months prior to event

·        Within 2 months prior to event

·        Full reimbursement

·        50% full hire fee forfeited

·        100% full hire fee forfeited
Smoking penalty
 A penalty will be charged for each cigarette butt found on the site $10 per butt
Other
 Other additional charges may apply at the discretion of SHBG