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Booking Fee Schedule, effective May 2024 – June 2025

Commercial & Private Events
Venue
Booking times
Hire fee
Function Room

Includes use of full facility.

A/V use incurs additional bond.

 4 hours (9am to 7pm) $500 + GST
4 hours (7pm to 11pm) $700 + GST
Subsequent hours (9am to 7pm) $100 ph + GST
Subsequent hours (7pm to 11pm) $150 ph + GST
Dedicated outdoor garden venue
 Per hour fee from initial entry to final exit $250 ph + GST
Example: booking 4 hours 11am to 3pm. Event runs to 5pm. Fee calculation: $500 + $200 + GST.

Weddings
Venue
Booking times
Hire fee
Function Room

wedding receptions

 Wedding receptions held in Function Room, including use of the kitchen. Booking time for whole day of event, ie 9am to 11pm, including set up & clean up. $4,000 + GST
Dedicated outdoor garden venue
 Wedding ceremonies held at outdoor venues – per hour fee from initial entry to final exit. $400 ph + GST

Not-for-profit or Community events
Venue
Booking times
Hire fee
Function Room

available Monday to Thursday only, unless otherwise agreed by SHBG

 2 hours (9am to 7pm) $100 + GST
2 hours (7pm to 11pm) $175 + GST
Subsequent hours 9am to 7pm $50ph + GST
Subsequent hours 7pm to 11pm $80ph + GST
Dedicated outdoor garden venue

available any time

 Per hour fee from initial entry to final exit $100 ph + GST

Additional charges – as applicable
Charge
Details
Charge amount
Public liability insurance

compulsory for all events

 Insurance costs for one-off events vary depending on cover chosen by hirer. This is an indicative charge that should be confirmed by the hirer when taking out the appropriate insurance, estimated $350 – $450 + GST
Security guards

compulsory for events starting after 5pm or at the discretion of SHBG

 Charges vary on day of week. Minimum 5-hour charge for one guard. Additional guards or event time will incur additional charge. SHBG will arrange for each event. $300 – $500+ GST
Bond

– payment refundable if venue left as found
– for NFPs, in lieu of a bond payment, credit card details will be taken to cover any charges that may be incurred.

Payable on booking:

·        Events with alcohol

·        Events without alcohol

·        Events requiring A/V use

 

·        $2,000

·        $1,000

·        $1,000
Payment & Deposit
 A deposit of 50% is required on issue of invoice for event hire 50% full hire fee + bond
Full payment is required at least 2 months prior to event. 100% full hire fee + bond
Admin fee

Change of time or date:

·        more than 2 weeks but within 3 months before event date

·        less than 2 weeks before event date

 

·       $100 + GST

·        30% of hire fee
Damage
 Any damage cost will be deducted from bond. Cost + 10%
Cleaning
 If venue not left as found, cleaning cost will be charged to bond. Cost + 10%
Cancellation charge

·        More than 3 months prior to event

·        Between 2-3 months prior to event

·        Within 2 months prior to event

·        Full reimbursement

·        50% full hire fee forfeited

·        100% full hire fee forfeited
Smoking penalty
 A penalty will be charged for each cigarette butt found on the site $10 per butt
Other
 Other additional charges may apply at the discretion of SHBG